SBE Chapter 16 By-Laws
September 7, 2011
ARTICLE ONE NAME AND PURPOSES
Section 1. Name. The name of this organization shall be the Society of Broadcast Engineers, Chapter 16, Incorporated, herein after referred to as the Chapter.
Section 2. The Society. The Society of Broadcast Engineers, Incorporated, is a national professional association, with headquarters located in Indianapolis, Indiana, hereinafter referred to as the Society. The purpose of the Society is to serve the professional needs of those persons engaged in Broadcast Engineering. This includes Radio, Television and Industry.
Section 3. The Chapter. The Society of Broadcast Engineers Chapter 16 is a regional organization affiliated with the Society.
ARTICLE TWO MEMBERSHIP
Section 1. Each member of the Chapter shall be a member in good standing with the society. Each member shall provide the secretary with his or her name, Society number, mailing address, E-mail address and employment affiliation.
Section 2. The qualifications and classes of membership shall be as defined in the Constitution of the Society.
ARTICLE THREE BOARD OF DIRECTORS AND DUTIES
Section I. The affairs of the Chapter shall be managed by the Board of Directors. The Board shall be comprised of officers elected as Chairman, Vice-Chairman, Secretary and Treasurer. The Chapter may elect to combine the offices of Secretary and Treasurer into a single position. The immediate past chairman will be a member of the board. There shall also be two (2) elected directors. The officers may appoint committee chairmen from time to time who shall act as advisors to the Board of Directors.
Section 2. The number of officers of the Chapter shall be not less than three (3). Each officer and director shall hold office for the term for which he or she is elected or appointed and until his or her successor shall have been elected or appointed and qualified.
Section 3. Any vacancy occurring in the Board of Directors may be filled by appointment of a Chapter member to the vacant position by the remaining directors. An officer or director appointed to fill a vacancy shall serve the unexpired term of his or her predecessor in office.
Section 4. Three (3) board members shall constitute a quorum for the transaction of business. The act of the majority of the members present at a meeting at which a quorum is present shall be the act of the Board of Directors.
Section 5. Meetings of the Board of Directors, regular or special, may be held at any reasonable location and time designated by the Chairman upon a minimum of three (3) days written or electronic notice.
SBE Chapter By-Laws – Page 1ARTICLE FOUR OFFICERS AND DUTIES
Section 1. The membership of the Chapter shall elect the officers, consisting of a Chairman, Vice- Chairman, Secretary and Treasurer.
Section 2. The terms of all officers shall be one (1) year. Section 3. No officer shall serve more than two (2) consecutive terms in the same office.
Section 4. The terms of office shall run for one year starting on September 1 in the year of the annual election.
Section 5. No officer shall receive any compensation for services performed in his or her official capacity, but officers shall be reimbursed for reasonable expenses incurred in the performance of official duties.
Section 6. A vacancy in the office of Chairman shall be filled by the Vice-Chairman. The Chairman shall fill vacancies in the other offices by appointment until the time of the next upcoming election.
Section 7. The Chairman shall preside at all meetings of the Chapter, and shall perform all other duties normally associated with the office.
Section 8. The Vice-Chairman shall assume the duties of the Chairman in his or her absence, and shall assist the Chairman with other duties normally associated with the office. The Vice-Chairman will be the Program Chair.
Section 9. The Secretary shall record the minutes of all meetings of the Chapter. The Secretary shall be responsible for the circulation of meeting notices and shall send meeting reports and attendance records to the Society Executive Secretary, and shall keep any other Chapter records as may become necessary.
Section 10. The Treasurer shall be responsible for all records and books of account of the Chapter. All of his or her records shall be open to inspection by members in good standing at reasonable times. The Treasurer shall generally supervise all accounts and monies of the Chapter. The Treasurer shall keep any other Chapter financial records as they become necessary.
Section 11. The Chapter shall maintain a checking account and other accounts necessary for the purpose of managing its business affairs. The Chairman and the Treasurer shall be the authorized signatures for the account, along with additional Directors as may be designated by the Officers. Checks for amounts greater than five hundred dollars ($500.00) shall require two signatures.
ARTICLE FIVE COMMITTEES
Section 1. The Chairman shall appoint committees as required and for the length of time required, but not to exceed the Chairman’s term of office.
Section 2. Standing Committees: A Nominations and Election Committee shall consist of at least three (3) members who will solicit
candidates and conduct the election of officers as outlined in Article Six.
ARTICLE SIX NOMINATIONS AND ELECTIONS
SBE Chapter By-Laws – Page 2
Section 1. A Nominating and Election Committee shall be appointed by the Board of Directors before the March meeting each year. The Committee shall consist of three (3) members, and shall nominate a slate of officers and announce the candidates at the May meeting. Additional nominations shall be solicited from the membership at large.
Section 2. The annual election shall be held at the June meeting. The election shall be conducted by ballot posted on the Chapter web site, sent by email on the chapter remailer or distributed at the May meeting. Any member of the Chapter in good standing may vote either in person, on the web, or by mail. Mail ballots must be received by the day before the election. Election shall be by a simple majority of votes cast.
Section 3. The Nominating and Election Committee shall supervise the election, tally the votes and notify all candidates and the Secretary of the results. The Secretary shall notify the members of the results on the Chapter web site within 24 hours of the election. The Secretary will also notify the SBE National Office of the election results. The Nominating and Election Committee shall act as arbitrator in any election dispute.
Section 4. The new slate of Chapter officers will begin their terms of office on September 1.
Section 5. In the case of a tie, the election will be decided by a coin toss. It will be administered by the election committee.
ARTICLE SEVEN CHAPTER MEETINGS
The Chapter shall meet once a month, with the meeting dates, time and location to be determined by the Chairman, with advance notice to the Chapter membership. Said advance notice shall be posted on the Chapter website and the Chapter remailer, stating the place, day and hour of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called. Said notice shall be delivered not less than seven (7) days before the date of the meeting.
ARTICLE EIGHT DISCIPLINE
The Chapter reserves the right to refer disciplinary actions to the National SBE organization.
ARTICLE NINE AMENDMENTS
Section 1. The Articles of Incorporation or By-laws may be amended as follows: On either a resolution proposed by the Board of Directors, Chapter Officers, or by a petition by not less than ten per cent (10%) of the Chapter members. Copies of the proposed amendment shall be submitted to the Chapter membership on the Chapter web site and remailer for approval by ballot.
Section 2. Absentee ballots on the proposed amendments shall be returned to the Secretary within thirty (30) days of the notification.
Section 3. Any further discussion and voting shall take place at the next scheduled meeting.
Section 4. If two-thirds (2/3) or more of the votes cast are in favor of the amendment, the amendment shall take effect thirty (30) days after its adoption.
Section 5. When the amendment is adopted, the Secretary shall notify all Chapter members of such on the Chapter web site.
SBE Chapter By-Laws – Page 3
ARTICLE TEN DISSOLUTION
Section 1. Any dissolution of the Chapter shall be carried out pursuant to RCW 24.03 et seq. Subject to the requirements of RCW 24.03.225, the assets shall be distributed in accordance with the guidelines prescribed by the Board of Directors of the Society of Broadcast Engineers, Incorporated.
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